Starting in 2021 all current and former Mayo personnel who use a personal computer or mobile device to remotely access the Mayo network using VPN will no longer be able to do so. This is being done to reduce the security threats posed from personally owned computers (non-Mayo managed) connecting to the Mayo network through VPN
Access will still be available using workstations inside the Mayo environment. Alternative ways to access many of the tools and resources within the Mayo network are being made available from outside the Mayo firewall. This does not apply to those who have a Mayo supported device i.e., those still working on contract or supplemental.
This page introduces new ways to access Mayo information or tools. Two things are key for access:
More about these below...
The graphic below shows the doorway Microsoft Authenticator provides for emeriti staff to access services, information and resources previously locked behind the Mayo Clinic firewall. Virtually everything save for the Emeritus Website requires this for two step verification at some point e.g. you can go directly to "Ask Mayo Expert" or the Library with only your login credential, but eventually you will need to renew your password and that requires the Authenticator tool.
Many sites and tools are now accessible outside the firewall. However, most require the Microsoft Authenticator app to access or login (a two-step verification process); hence it is basically the key to a kingdom of resources and helps maintain a higher level of security. Here is the link on how to install this new app.
To install this new app, go to the Digital Connections page from the Staying Connected page of the Emeritus Website (emeritus.mayo.edu) and then to Microsoft Authenticator in the sidebar on the right for instructions.
The Microsoft Authenticator app will make it easier to access these resources and help you keep your password up to date. The Emeritus Website is the singular exception since no login is necessary to view all its contents and features.
Did you know?
* (If your password has expired, call the helpdesk at (507) 284-5500 to get that restored.)
With OWA, you can access your email from any Internet connection whether or not the computer is equipped with Outlook. It provides almost all the same functionality found in Outlook, including spell check, signatures and HTML support. In addition to email, with OWA you can access your calendar, contacts, tasks and folders through a secure connection. OWA also supports a wide range of file types including Word documents, Excel spreadsheets, PowerPoint slides and PDF files, even if those file types aren’t installed on your personal computer.
Mayo Video…what’s up!
Tracking your Continuing Medical Education (CME)
Mayo’s learning management system has the capability of tracking your CME. To access, log into CE.mayo.edu on any computer (either inside or outside the Mayo firewall).
You’ll find familiar tools like Word, Excel, PowerPoint and Outlook programs, but you’ll also find a new tool - the amazing OneDrive. This is a cloud storage option equivalent to your H drive. You can move your files over to the OneDrive server at any time, but you do need to be inside the firewall for this one-time action. Once done, you can log in directly to OneDrive without logging into the Mayo network. Materials on your "H drive" also will remain accessible.
To launch Office 365, go to the Digital Connections page from the Staying Connected page of the Emeritus Website (emeritus.mayo.edu).
The new Mayo Clinic Employee app now lets you open the Mayo Clinic News Center so that you see the news featured in the weekly headlines you receive in your Mayo email. This means you will now have direct access to news found in its regular sections: Around Mayo, Benefits, Bigger Picture, Patient Stories, Practice/Education/Research and Work Life.
One Drive, a part of the MS Office 365 Suite, can provide storage for your documents and replace your “H” drive. Utilizing OneDrive for Business has many benefits such as the ability restore your files easily from the recycle bin or from a previous version. In addition you will be able to access your files without VPN (Note: some restrictions such as downloading may apply). You simply need to migrate your “H drive” contents to OneDrive. You will either need to use your VPN access while still available or be inside the Mayo firewall to do this. Materials on your "H drive" also will remain accessible.
Self Service Instructions
Access ...when outside the Mayo Network or firewall
For the following you need to be registered for MS Authenticator. If not, install the app above first.
- For Archived Mayo videos, go the Video Exchange at: https://videoexchange.mayo.edu
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